- Conduct meetings that are both informative and fun.
- Hold your meeting at a time and a place that is most attractive to your members.
- Schedule interesting guest speakers such as legislators, the media, etc.
- Use chapter websites and chapter newsletters to notify members of meeting times and the topics to be covered.
- A week before the meeting send out meeting notices to members on bright-colored postcards.
- Post meeting notices at motorcycle shops, dealerships, bars, Star Supporters.
- Advertise your meeting (with a contact phone number and email address) in the local newspaper.
- Schedule a group ride immediately following the meeting.
- Have food available at your meeting for a fair price (chili, hot dogs, etc.)
- Set a personal goal for the meeting
- Collect and prepare materials and handouts
- Develop and WRITE DOWN an agenda (Try to stay with a logical progression, such as past, present, future)
- Be informed
- Start and end on time
- Never allow a meeting to last over 1 1/2 hours
- Start your meeting by reading minutes or summarizing the last meeting
- Outline what you want to cover
- Recognize visitors
- Use Robert's Rules of Order
- Entertain only one main motion at a time and state all motions properly
- Ask for ideas, then offer yours
- When a controversial subject comes up, take time to assure everyone that they will have their turn to speak, one at a time.
- Let everyone express their opinions twice. If there are no changes, and you see no middle ground or compromise, then move on.
- If you cannot answer a question, write it down and follow up on it after the meeting
- Follow your agenda
- Maintain order
Knowledge of the subject matter
Projecting your voice
Involving your audience
Making eye contact
Assuming a non-defensive posture
Q & A
- Starting late.
- Appearing unprepared, disorganized, uninformed.
- Handling questions improperly.
- Apologizing for yourself or the organization.
- Not admitting mistakes.
- Not involving participants and new members.
- Not establishing personal rapport.
- Not maintaining a positive image.
- Not covering the promised objectives.
- Not scheduling and honoring breaks.
- Handling difficult people improperly.
- Using inappropriate humor/language.
- Coming on as an expert, a know-it-all.
- Using poor grammar, pronunciation, and enunciation.
- Ending late.